Optical Character Recognition (OCR) is an acronym for optical character recognition, which is a tool that aids in the conversion of handwritten text or text from photographs into a machine-readable format. To put it another way, it’s a tool for translating information in machine-encoded text.
Optical Character Recognition (OCR) uses scanning to identify and extract text from documents, pictures, and images. It can also extract data from PDFs and make it more understandable and editable within the programme.
The overall goal of OCR software is to convert information into machine-readable text data so that it may be better understood and edited or sorted.
It is a mechanism for changing or revising complex or handwritten materials in an easy-to-manage manner. When you save information in a physical format, such as on paper, it is difficult to update or change it on a regular basis.
It takes a lot of resources and time, which can be saved by employing OCR software, which converts the data into an easy-to-modify format that doesn’t take much time or energy.
OCR software can also be used to extract information from PDFs in the form of tables, as well as extracting text from photos or PDFs, as well as from non-editable file formats.
It is commonly used in the corporate world to scan and process invoices, receipts, and other valuable data that would otherwise be lost in the old manual procedure.
The OCR approach also aids the company’s digital expansion and growth. This saves a lot of time that would otherwise be spent on data entry or manual verification.
Business tasks can be conducted without the need of paper, which saves money on stationery. Errors and delays can also be avoided because the entire process will be seamlessly integrated into the organization’s workflow.
OCR is required at practically every level of the firm in today’s era of modern work culture and digital business. Text to speech services, key data, machine translation, pattern recognition, and automated data entry can all benefit from OCR.
7 Best OCR Software (Windows/Mac)
Optical Character Recognition (OCR) software nowadays is quick and accurate. They can extract data from practically any file format, as well as from scanned documents, handwritten texts, and low-resolution photos. This enables the company to go paperless by providing a cloud-based digital solution.
Many OCR software programmes can convert scanned documents, PDFs, and photos to xml, xlsx, and csv files. You can choose the best OCR software based on your requirements and preferences. The following is a list of some of the best OCR software currently available.
1. ABBYY FineReader
ABBYY FineReader is OCR software that works with both Windows and Mac operating systems. This programme lets users to convert any picture or document, including images, scans, and PDF files, into formats that are easy to edit.
You can store files in DjVu format with version 11. One of the most recent versions, Version 14, can recognise texts in over 192 languages.
OmniPage can convert any sort of document into editable PDF or MS Word format, depending on the user’s preferences. Among all OCR tools, this app is rated the fastest and most accurate.
One of its most important features is that it only works with the Windows operating system and is extremely simple to use. With your subscription, you will have access to multiple document support. The cost of an annual subscription starts at $120.
3. PDF of Soda
Another type of Optical Character Recognition software is Soda PDF, which can convert practically any file format into PDF format.
It has the appealing attribute of supporting over 300 file formats and working with both Windows and Mac operating systems. It has an annual subscription charge of $110, although you can use several of its PDF services for free.
4. Check out IRIS
It’s one of the most efficient OCR programmes available, and it’s commonly used in document scanning services. It executes all of its functions with exceptional precision and efficiency.
Its main features include the ability to support page files in 50 different formats and the ability to recognise business cards for its customers. This OCR programme can only be used on devices that run on the Mac operating system.
5. Adobe Acrobat DC
Adobe Acrobat DC is widely regarded as one of the most popular OCR software among organisations and users. It is compatible with both Windows and Mac operating systems.
It supports the PDF format and can readily extract data and information from paper, photographs, and images. Custom fonts are one of its advantages, allowing you to change the information in your preferred font. The cost of a yearly subscription is roughly $230.
6. Free OCR from Boxoft
The Boxoft Free OCR programme can extract data from practically any type of image and completes all tasks with excellent precision. It’s simple to use and it gets the job done well. The scanned paper documents can be readily converted into an editable version that is easier to amend and understand.
To attract users from all over the world, it supports a variety of languages, including French, Dutch, English, Spanish, Italian, Portuguese, and many others. The software’s only flaw is that it cannot extract data from handwritten notes, but it works perfectly with printed papers.
7. Pro Version of PDF
The PDF element 6 Pro OCR programme is compatible with Windows, Mac OS X, and Android. You may simply convert scanned PDFs or photos into formats such as MS Word, MS Excel, text, and even HTML.
It is regarded as a competent PDF editor with powerful editing capabilities. It also aids the user’s productivity by allowing them to edit office documents.
English, French, German, Chinese, Russian, Italian, Portuguese, Spanish, and Japanese are among the languages supported. It is regarded as a viable replacement for Adobe Acrobat OCR software.
You’ll need to convert data from hardcopy to softcopy copy for editing reasons at some point. This OCR will be really beneficial to you.
Optical Character Recognition software is continuously in demand, not just for file conversion but also for data modification. These are the best OCR programmes that are commonly used and work on both Windows and Mac computers.